A good relationship between you, your practitioner and the clinic is very important. Sometimes things happen that disrupt this relationship. You are dissatisfied, you have a complaint.
Here you can read what options there are to resolve your complaint and how your complaint is handled within our complaints procedure.
Working it out together
We take the wishes and complaints of our clients very seriously. We are also continuously working to improve our clinic. Complaints, wishes and suggestions for improvement are therefore always welcome.
First of all, we would like to invite you to discuss the problem during a personal conversation with your doctor or management.
Via this form you can leave complaints. Filling in your name and contact details is optional - you can also leave anonymous complaints and suggestions for improvement. In that case, we will however not be able to contact you to discuss the problem further.
If you have a complaint or suggestion for improvement that you would like to resolve together with us, you must leave your name and contact details. We will then contact you within 2 weeks at the latest. To discuss the complaint, you can of course also call us or make an appointment for this.
We will handle every complaint with the utmost care. If we are unable to resolve the matter together, we will put you in touch with the complaints officer of DOKh.
Complaints handling DOKh
If we cannot resolve your complaint together, you can have a meeting with the complaints officer of DOKh. This person will, as it were, receive you with your complaint. The complaints officer will support you during the process. You can go there with your questions, you will receive advice and, if necessary, help with formulating the complaint in writing. If your complaint is clear, you will work together with the complaints officer to find a solution.
The first option that is usually chosen is complaint mediation. You can indicate to your complaints officer whether you are open to this.
Complaint mediation
Many complaints can be resolved in a conversation with an impartial mediator. If both you and your practitioner indicate that mediation is desired, an initial mediation conversation will follow within two weeks. The complaints officer acts as mediator.
During the mediation sessions, you and your therapist will have the opportunity to explain the event(s). As mutual understanding grows, often a workable situation arises again. The ultimate goal of the mediation is to restore the relationship between you and your therapist, so that a solution can be worked on.
Rules of the game
Assistance from the complaints officer, complaint mediation and complaint handling are free of charge for you. Mediation is only successful if both parties agree. Mediation is based on mutual respect and trust. All parties involved in the process will handle your privacy with the utmost care and have a duty of confidentiality.
If you do not reach an agreement despite the mediation talks, the complaints officer will support you in a possible next step. Your complaint will then become a dispute.
The full complaints procedure can be downloaded from www.dokh.nl